Title:  Procurement Manager

Purpose

The Manager, Procurement is responsible for leading SMUD’s procurement activities and providing strategic and tactical oversight for the acquisition of goods and services across the organization. This position provides leadership to the procurement team and is responsible for coaching, developing, and supporting staff in managing change, driving continuous improvement, and ensuring effective day-to-day operations.

Nature and Scope

This manager oversees one or more functional teams within a broad scope of responsibilities; hires, trains, motivates, evaluates, and develops staff; and alongside department senior leadership and management peers, develops, implements, assesses, and manages department goals, objectives, budgets, projects, policies, and procedures. The role is required to attend, present and/or lead at Board, executive, team, customer, community, and one-on-one meetings; in person, as needed.

Duties and Responsibilities

• Provides leadership and direction for procurement processes across materials, technology, construction, and professional services by planning, developing and negotiating contracts; engaging business units; forecasting project costs and activities; identifying cost-saving opportunities; developing solicitations; identifying and evaluating suppliers and contractors; coordinating bid review with project personnel; recommending awards; resolving protests; and drafting and negotiating agreement terms.
• Evaluates the effectiveness of current practices and procedures; monitors, assesses and forecasts contract activities; and provides oversight of Procurement performance through KPI and performance reports as well as facilitates continuous improvement of the procurement process.
• Manages Procurement Performance systems for sourcing and solicitations, internal facing SharePoint sites, and all procurement processes.
• Supervises the strategic sourcing process by developing and maintaining annual Strategic Sourcing Plans; preparing supply and demand profiles; developing sourcing strategies; implementing competitive supplier selection processes; coordinating contract integration; measuring department performance against established standards and benchmarks; implementing joint process improvement programs with strategic suppliers; and identifying opportunities for improvement.
• Supervises the administration of internal and external projects by overseeing the identification of project objectives and project teams within the area of responsibility; monitoring project progress and completion against project plans or contracts; reviewing work products; and assisting in resolving conflicts and discrepancies.
• Provides direction and training to staff in completing assigned work by administering policies; planning, coordinating, prioritizing, evaluating, and adjusting work functions, practices, and schedules; monitoring daily operations to ensure quality, quantity, and efficiency in accordance with established procedures and standards; promoting staff safety and enforcing safety policies and practices within the work unit; assisting staff as needed; coaching employees, providing performance feedback, and addressing performance issues; recommending staffing, discipline, training, and development actions to management; and performing ongoing operational tasks as assigned.
• Assists in developing and administering the unit budget by monitoring expenditures within Procurement against the approved plan; identifying and resolving budget variances; monitoring and adjusting schedules, expenditures and assignments as needed; reviewing year-end budget results; developing budget recommendations for the next fiscal year; and participating in the review of preliminary unit budget recommendations.
• Performs other related duties as needed; schedules, hours and locations may fluctuate based on business needs.

Required Experience Qualifications

Five or more (5+) years of progressively responsible relevant experience in procurement, contract administration, and sourcing for multi-disciplined projects and utility operations, including five or more (5+) years in a supervisory role. If no degree, then nine or more (9+) years of relevant experience is required.

Required Education

Bachelor’s degree in business, finance, accounting, public administration, or a closely related field from an accredited college or university, or equivalent experience.

Knowledge Of

• Management fundamentals and techniques
• Business and political acumen
• Budget development and administration
• Project management
• Diversity, Equity, Inclusion, and Belonging (DEIB) and organizational culture change
• Comprehension of applicable employment laws and practices
• Specific to Manager, Procurement:
  • Procurement of products and services and emergency purchase procedures
  • Public Contract Code
  • Requirements for insurance and bonding
  • Contract administration and negotiation
  • Concepts for engineering and construction disciplines
  • Safety policies, practices and procedures
  • Economic and cost/benefit analysis
  • Project scheduling

Skills To

• Oversee, influence, persuade, and motivate
• Establish policies, set goals, and manage the implementation of strategic and operational plans for area(s) of responsibility
• Manage activities of staff
• Partner with peers to drive change across cross-functional teams
• Demonstrate commitment to valuing diversity and contributing to an inclusive working and learning environment
• Interface effectively with executive, senior and peer management, SMUD staff, external entities, and the community
• Specific to Manager, Procurement:
  • Assess complex issues and develop/implement resolution alternatives
  • Read, write and understand complex contracts, manuals and reports
  • Develop and implement new and revised policies and procedures
  • Reconcile significant and/or controversial differences to bring interested parties to consensus

Desirable Qualifications

• Knowledge of public procurement practices, including competitive solicitations, contract negotiation, Public Contract Code, protests, insurance and bonding requirements, and contract administration.
• Experience in a utility, public agency, infrastructure, or similarly regulated environment.
• Experience leading procurement, sourcing, and contract administration functions.
• Experience supervising, coaching, and developing staff, including leading teams through change and continuous improvement efforts.
• Experience delivering timely procurement support and contract solutions to internal customers across multiple business areas.
• Experience improving procurement processes, systems, performance metrics, and sourcing strategies.
• Experience developing and delivering educational materials or training resources to support procurement staff and contract managers in effectively managing contracts.
• Experience building effective partnerships with internal stakeholders and external suppliers, contractors, and consultants.
• Broad procurement experience in one or more areas such as construction, technology, materials, and professional services.
• Strong business judgment and ability to manage complex issues, competing priorities, and stakeholder interests.
• Strong communication, collaboration, and consensus-building skills.

Desirable Licenses/Certificates

• C.P.M. Certified Purchasing Manager certification encouraged.
• P.M.P. Project Management Professional certification encouraged

Physical Requirements